Invoices are generated per lease. A draft invoice collects all the charges for the period so you can review before sending.
Generate an invoice
- 1 Open the lease and select Generate Invoice.
- 2 Set the billing period (start and end date).
- 3 ResortTribe creates a draft with line items: lot rent, active recurring charges, utility usage since the last invoice, and any pending one-time charges.
- 4 Review the draft. You can edit the period or remove a line item before issuing.
- 5 Click Issue to send the invoice to the tenant by email.
Mark as paid
When a tenant pays online from their My Tenancy page, the invoice updates automatically. For cash or offline payments, you can mark it paid manually.
- 1 Open the issued invoice.
- 2 Click Mark as Paid and confirm the date.
- Draft invoices do not notify the tenant — only issued invoices send the email
- One-time charges are consumed when the invoice is issued and will not re-appear
- Utility charges pull from logged readings — make sure readings are up to date before generating
Generate invoices a few days before they are due. This gives tenants time to review before the payment deadline.